Officer Roles

Club Officer Training

Official training is conducted twice a year by our District 17 Officers.  It is held in June]July and then again in January/February.

It is important that Officers attend these two training sessions for these reasons:

  • To prepare for taking on the role in the July to December period
  • To enhance performance in the role in the January to June period
  • To achieve an important goal for Victoria Quay's reputation as one of a small select group of top Clubs in the world

Officers should attend one of four available sessions.
Dates and locations are available on the District 17 website.
For current sessions see the District 17 Calendar

Details of the Officer Roles

President  The first ranking Club Officer.
Responsible for the overall success of the Club.
Guides and assists all other Club Officers
Closes Club meetings
Represents the Club at Area and District functions
Vice President Education The second ranking Club Officer
Responsible for the weekly Agendas
Supervises achievement of DCP goals
Represents the Club at Area and District functions
Vice President Membership Chairs Club Membership Committee (all members)
Invites visitors to join the club
Keeps a stock of Application Forms
Keeps a stock of New Member Kits
Vice President Public Relations Publicises Club activities in local community
Produces Quaywords - the Club Newsletter
Contributes articles to the District 17 Black Swan
Contributes news items to the Club website
Secretary Responsible for Committee Agenda and Minutes
Prepares schedule of Club activities
Treasurer Responsible for all Club finances
Collects and banks membership dues
and other income
Checks all invoices and reimbursement claims
Presents a current financial statement
to Committee meetings
Sergeant at Arms Responsible for setting up the meeting room
Opens the meeting and hands over to Toastmaster
Supervises clearing away after the meeting
Immediate Past President Attends Committee Meetings
Supervises Supper arrangements after the meeting
Offers support and help to the President